2008 Continuum of Care Application Information
last updated: Sept 19, 2008

HUD Continuum of Care Homeless Resource Website:  http://www.hudhre.info/

CCR Registration: http://www.ccr.gov

 

 

COC NOTICE 15 September 2, 2008

UPDATED CoC Timeline

 Key changes:

1. SF 424 entry by Grantees cannot be completed without all forms 2991. They should all be done by end of week and will be forwarded to grantees.

2. NEW REQUIREMENT FOR APPLICATION SUBMISSION BY GRANTEES: Many CoC lead agencies around the nation are requiring a pdf of Completed Exhibit 2 in the first part of September to have ample time to review and confirm data and other requirements for Exhibit 1. WE WILL REQUIRE THE SAME. Therefore:

èOUR COC DEADLINE  FOR GRANTEES TO SUBMIT A PDF of Exh 2 (an eSNAPS function ‘Export to pdf’) to me is Tuesday, September 9, 2008. IF YOU HAVE COMPLETED IT ALREADY: Export to pdf and forward it by EMAIL now!

3. CoC Application Process Briefing for TCHC, CPRC Monday October 27. Time and Place TBA

Reference Document: 2008 Continuum of Care TimelineSept2.pdf

 

* * *END NOTICE 15* * *

 

 

 

CoC NOTICE 12                                     

Date: July 30, 2008

SUBJECT: SF 424 Completion through eSNAPS

ATTENTION GRANTEES:

(this does NOT include project sponsors that only have CoC projects through grant agreements with Tarrant County)

The first step in eSNAPS for Grantees is the completion of the SF424.

On Monday, August 4 at 1:00 we will offer SF 424 eSNAPS training for GRANTEES ONLY at the computer lab at Tarrant County ACCESS, located at 1316B E. Lancaster Ave. (across the street from Union Gospel Mission)

We will walk you through the process and get your applicant user id established and your SF424 created.

YOU MUST HAVE THE FOLLOWING INFORMATION WITH YOU TO COMPLETE THE SF 424:

SF 424 Information Requirements:

 Grantees MUST bring:

Attachments: HAVE THESE COMPLETED AND IN ELECTRONIC FORMAT (pdf) on a thumb/flash drive or CD: 


 OPTIONAL:
Grant Application Survey

 

IF you cannot make it, take the training at:  http://esnaps.hudhre.info/training/

 




CoC NOTICE 11

Date: July 24, 2008

The website for CoC Application information has been updated with key links to HUD and eSNAPS information:   http://www.ahomewithhope.org/CoCApp2008/cocindex.html

APPLICANTS/GRANTEES: should take time to take the eSNAPS training over the next week. We will plan on providing technical training at the TC ACCESS computer lab for GRANTEE APPLICANTS in August to walk through the Exhibit Two process. ALSO: we will likely conduct NEXT WEEK training on entering your SF 424s to get your eSNAPS user ID. You will be notified of the time in the next couple of days.

Exhibit One work will begin this week.

HUD will publish MONDAY in the Federal Register the FINAL CoC application submission to HUD, no sooner than Friday, September 26…pending any eSNAPS issues. The Timeline has been modified but may change BUT our original date for applicants REMAINS THE SAME: August 11, 2008 via EMAIL to TCHC.

 CCR NUMBER: Several of you have rightly noted that you are not given a CCR# to put on your  CoC Application. You will have a TPIN number: but that is private number FOR YOUR ORGANIZATION'S eyes only. Just make sure you register. Http://www.ccr.gov

END OF NOTICE 11 * * * * *

 

COC Notice 10

 Date: July 23, 2008

1. WEBCAST will broadcast earlier: 10:00 A.M.
2. CoC Applicant Training powerpoints and CoC Grant Application posted to website.

WEBCAST:

Due to unforeseen circumstances, the 2008 Continuum of Care NOFA Webcast has been rescheduled to a new time tomorrow (July 24th).  The live webcast will be held from 10:00 a.m.-1:00 p.m. Central Time instead of the previously scheduled 2-5 PM EDT.

 We apologize to everyone for the very short notice on announcing this change.  For those CoC representatives, project applicants and HUD staff who are unable to change their schedules to view the live webcast tomorrow morning, the webcast will be archived at www.hud.gov no later than 5:00 PM Monday, July 28th. 

The webcast will include information on the 2008 CoC NOFA and explain how to use the new e-snaps system to submit an application. Programs covered by the NOFA are the Supportive Housing Program, Shelter Plus Care, and the Section 8 Moderate Rehabilitation for Single Room Occupancy program.

 The webcast will cover the following topics:

  • Part 1: 2008 NOFA Overview
    • What is New in 2008
    • Rapid Re-Housing for Families Demonstration Program
    • Pro Rata Need
    • Safe Havens
  • Part 2: Using e-snaps
    • Completing Exhibit 1 in e-snaps
    • Submitting an SF-424 and Exhibit 2 in e-snaps

 

To access the live webcast, go to http://www.hud.gov/webcasts/index.cfm.  Links for the webcast and training materials will appear in a box on the webcast page approximately 1/2 hour before the scheduled start time.  

 

2. Training Materials Posted:

 

The CoC Grant Application and the powerpoint presentations from the July 23, 2008 CoC Applicant Training are available for download on the TCHC website. http://www.ahomewithhope.org

END OF NOTICE 10 * * * *

CoC Notice 9

DATE: July 23, 2008

 SUBJECT: 2008 CoC Application ATTACHED

 REFERENCE DOCUMENTS: 2008_CoC_Application.doc

Click to Download Training Presentations from July 23, 2008:

 

END OF NOTICE 9 * * *

CoC Notice 8

DATE: July 21, 2008

SUBJECT: DRAFT eSNAPS Housing Inventory Chart – HMIS Data Coverage

Attached are the draft housing inventory charts for emergency, transitional, permanent and safehaven-th beds in our CoC.  

The data is taken from YOUR housing inventory charts submitted in your intent to apply and the HMIS coverage data provided by TC ACCESS.

If you have concerns about the data: REPLY IMMEDIATELY by specifically addressing the data coverage issue and evidencing your HMIS data discrepancy with a ClientTrack generated report that you have produced. We will attempt to reconcile this information with TC ACCESS by Thursday.

 

REFERENCE DOCUMENTS:
eHic_2008_PHBeds.pdf
eHIC_2008_THBeds.pdf
eHIC2008_EmergencyBeds.pdf 
eHIC_2008_SafehaveTHHMIS.pdf

END OF NOTICE 8 * * * *

COC NOTICE 7
DATE: July 19, 2008

REMINDER:  CoC Applicant Meeting Wednesday, July 23, 2008
9:00 a.m.
Fort Worth Housing Authority Auditorium
1201 E. 13th Street, Fort Worth, Texas (directions: http://www.ftwha.org/directions.asp )

·         Application instructions

·         Performance Review Reports distributed

·         CPRC Review Process

REFERENCE DOCUMENT: Coc2008_TIMELINE.pdf


NEW!  CoC NOFA 2008 HUD WEBCAST Thursday, July 24

 On Thursday, July 24, HUD is delivering a live webcast on the 2008 Continuum of Care (CoC) Notice of Funding Availability (NOFA). The webcast will include information on the 2008 CoC NOFA and explain how to use the new e-snaps system to submit an application. Programs covered by the NOFA are the Supportive Housing Program, Shelter Plus Care, and the Section 8 Moderate Rehabilitation for Single Room Occupancy program.

 

The webcast will be held from 1:00-4:00 p.m. (central time), and will include the following topics:

  • Part 1: 2008 NOFA Overview
    • What is New in 2008
    • Rapid Re-Housing for Families Demonstration Program
    • Pro Rata Need
    • Safe Havens
  • Part 2: Using e-snaps
    • Completing Exhibit 1 in e-snaps
    • Submitting an SF-424 and Exhibit 2 in e-snaps

 

To access the webcast, go to http://www.hud.gov/webcasts/index.cfm.  Links for the webcast and training materials will appear in a box on the webcast page approximately 1/2 hour before the scheduled start time.  Archived webcasts are usually available in the video library within a week after their initial broadcast.

END OF NOTICE 7 * * * * 

 

CoC 2008 Application Notice 6     DATE: July 10, 2008

 HUD Published the Notice of Funding Opportunity for Continuum of Care Homeless Assistance Programs today.

 REFERENCE DOCUMENT: E8-15664 SuperNOFA 2008.pdf

Assuming that eSNAPS will be online on July 15, the projected deadline for HUD submission will be September 15.

Attached is an amended TIMELINE.

REFERENCE DOCUMENT: CoC2008_TIMELINE.pdf

 I will thoroughly read and advise on additional steps in the next 48 hours.

 MANDATORY CoC APPLICATION TRAINING MEETING WILL BE WEDNESDAY, JULY 23 9 :00 AM PLACE To Be Announced.

END OF NOTICE 6 * * * *

CoC 2008 APPLICATION NOTICE 5

DATE: July 9, 2008

RAPID RE-HOUSING DEMONSTRATON GRANT BRIEFING

 Attached is a briefing paper by the National Alliance to End Homelessness regarding the anticipated Rapid Re-housing demonstration grant opportunity to be announced within the 2008 Continuum of Care SuperNOFA which we are still awaiting.

 This is intended as an informational document to give potential applicants some very basic information on the intent of the funding by Congress.

 RESOURCE DOCUMENT: Rapid_Rehousing.pdf

END OF NOTICE * * * *

CoC 2008 APPLICATION NOTICE 4

 DATE: July 6, 2008

 This is an FYI regarding HUD’s National Objectives.

 You will recall the five HUD National Objectives that we use to baseline our performance:

  1. Create new Permanent Housing Beds for Chronic Homeless
  2. Increase percentage of homeless persons staying in PH over 6 months to 71%
  3. Increase percentage of homeless persons moving from TH to PH to at least 61.5%
  4. Increase percentage of homeless persons employed at exit to at least 18%
  5. Ensure the CoC has a functioning HMIS

 In the HUD 2009 Strategic Plan, we get a glimpse of measures to come. Attached are a few pages from that document pertaining to homelessness.

The plan in its entirety can be found at: http://www.hud.gov/offices/cfo/reports/pdfs/app2009.pdf

 Specifically: we read changes in goals for 2008 reporting to be:

  1. Create new Permanent Housing Beds for Chronic Homeless
  2. Increase percentage of homeless persons staying in PH over 6 months to 71%  77%
  3. Increase percentage of homeless persons moving from TH to PH to at least 61.5%  65%
  4. Increase percentage of homeless persons employed at exit to at least 18% 20%
  5. Ensure the CoC has a functioning HMIS

This gives us indication of the increase performance measurement goals for our CoC moving forward. The data for our CoC is an aggregate of all the APR data compiled.  Our performance measures reported in the 2007 CoC grant application were:

74.5% PH over 6 months
61.4% TH to PH
33.6% employed at exit.

REFERENCE DOCUMENT: HUDPlan_HomelessPages.pdf

***END OF NOTICE 4**

CoC 2008 APPLICATION NOTICE 3

 DATE: July 2, 2008

 URGENT NOTICE

ATTENTION COC GRANTEES, SPONSORS AND APPLICANTS

 HUD has not yet announced the SuperNOFA.

 As many of you are going (gone?!) out of town for the July 4 holiday, this will be our PLAN B:

 IF the SuperNOFA Announcement is not made by 9:00 a.m. Monday morning July 7, we will suspend the PROPOSED TIMELINE that included a mandatory CoC Applicant Training on Wednesday July 9.  The order of all the events within the timeline will remain the same, we will just have to WAIT to move the dates forward however many days it takes HUD to make the announcement.

 You WILL be notified by email of the announcements or any timeline/meeting schedule changes.

 

 PLEASE CHECK YOUR EMAIL  FIRST THING MONDAY MORNING FOR ANY POTENTIAL CHANGES IF YOU HAVE NOT RECEIVED THE NOTICE ANNOUNCING THE SUPERNOFA!

Have a Happy Fourth of July!

END OF NOTICE

* * * * *

CoC 2008 APPLICATION NOTICE 2

DATE: June 30, 2008

 

REPEAT: We will use EMAIL as the official means of communicating all updates and information for the CoC application process. If you have ADDITIONAL persons that should be a part of this email group, let me know: cjcrain@ahomewithhope.org

 

1. The final review of the Hold Harmless Need amount (in effect: this is our budget for our annual renewals except the Shelter + Care grants) has been submitted to HUD through the eSnaps process. This confirms the amount available for a Samaritan Bonus and the potential amount for the Rapid Rehousing Initiative. NOTE: I have no idea what the Rapid Rehousing application looks like…hopefully we will know tomorrow. The SuperNOFA is anticipated at any time and I will inform you all as soon as we know.

REFERENCE:  HHN_esnapsconfirmation.pdf

* * END OF NOTICE 2 * *

CoC 2008 APPLICATION NOTICE 1

DATE: June 26, 2008

 

We will use EMAIL as the official means of communicating all updates and information for the CoC application process. If you have ADDITIONAL persons that should be a part of this email group, let me know: cjcrain@ahomewithhope.org

 

1. ATTACHED PROPOSED TIMELINE: We still project a SuperNOFA announcement of July 1, 2008.  MANDATORY MEETING FOR ALL APPLICANTS IS WEDNESDAY, JULY 9, 2008 AT TARRANT COUNTY PUBLIC HEALTH BUILDING, 1001 S. Main Street, Fort Worth, TX  9:00 a.m.
REFERENCE:  CoCTIMELINE_6262008.pdf

 

2. ALL Grantees, those that will submit their own Exhibit II application (Tarrant County, MHMR, PNS, All Church, CEC, Tx Re-Entry, FWHA, AHA, ALS, Dental Health Arlington) MUST also have a CCR number in addition to the DUNS number.

REFERENCE: DUNS_CCR_registration.pdf

 

3. HMIS Date: The final Housing Inventory Chart has been submitted to TC ACCESS. Measures of your agency HOUSING data entry will be measured against these numbers to calculate coverage in the HMIS system.

REFERENCE: HIC_Master_HMIS.pdf

 

4. A Performance Measures Report that will be one of several tools used by the CPRC to evaluate and score projects will be produced from:  1) 2007 APR Reports; 2) HMIS data reports; 3) HUD report on grant balances. The template for this report, which will be generated and made available to renewal agency directors on July 9, 2008, is attached.

REFERENCE: Performance_Review_Report_FINAL.pdf

 

* * END OF Notice 1 * *

 

Agencies intending on applying for CoC Funding in 2008 for renewal or new projects, must submit the Intent to Apply documents by Friday, May 23, 2008.

There are FIVE documents within the Intent to Apply Packet:

1. General Summary Information (CoC2008GenInfo.doc)

a. Applicant Information
b. Project Budget
c. Project Description
d. Program Goals (2. HUDGoals.pdf)

3.  Administrative and Program Standards (A&P.doc)

4.  Updated Housing Inventory Chart (HIC.doc) - Directions on competing the Housing Inventory Chart

5.  HMIS Agreement (HMIS_MOA.doc) - Attachment B "Consumer Privacy Notice"

The Completed Intent to Apply Packet is DUE Friday, May 23, 2008
Email to: cjcrain@ahomewithhope.org

ONLY ELECTRONIC SUBMISSIONS ACCEPTED

Questions: Call Cindy Crain 817-991-9127 or Tammy McGhee 817-850-7940